Licensing Microsoft Products

In today’s data-driven world, where data accessibility and analytics are the drivers of decision-making, keeping data secure is the single-most worry of any organization. Organizations that are prepared to invest in technology to adapt to this dynamic world are setting themselves up for success. Microsoft has been enabling technology and technology providers for the last few decades. With their cloud-based solutions, organizations can leverage the power of the connected world to transcend the scope of IT-enabled services.

As a partner of Microsoft, we can help you with

  • MAXIMIZING your current entitlements.
  • OPTIMIZING your consumption, usage, deployment, and entitlements.
  • REDUCING renewal costs by optimizing licensing across your business needs.
  • EMPOWERING you for contract negotiations.
  • REDUCING and MANAGING compliance and regulatory risk.

A subscription service that lets you access it anywhere, anytime, without ever having to bother about buying and maintaining software. It brings together a combination of best-in-class apps like Word, and Excel with powerful cloud services like OneDrive, SharePoint, and Microsoft Teams. Office 365 is a key communications solution.

A set of cloud services used to replace or supplement your on-premise servers to help organization build, manage, and deploy applications on a massive, global network. An open-source technology that helps run any application using a disparate data source, with a wide-ranging array of operating systems, on any device across domains.

A product line that comprises enterprise resource planning (ERP) and customer relationship management (CRM) applications.

Microsoft Software Licensing

Microsoft Software Licensing is being affected by changing policies and evolving technology which poses a challenge to organizations as they struggle to find a balance between actual needs and unnecessary clutter. A result of this accumulation of unwanted licenses is unexpected compliance issues and inflated material costs.

 To cater to an ever-burgeoning user base spanning across locations, devices, and domains, Microsoft provides various licensing options, including single or multi-user or single or multi-device, to make their products easy to procure, deploy and use. For example, with an increase in portability of devices, Microsoft licenses their application as user-based subscriptions. To an organization it means managing the user accounts rather than installs. Linking licenses with a user account that can be accessed across devices rather than to a device reduces costs significantly. Licensing is not as simple as it looks though. There is so much more to buying and using a software.

Did you know you can use multiple versions of a Microsoft product with one license or that Microsoft licenses can be recycled and reassigned?

Listed below are some challenges of licensing for Enterprises

  • Sometimes it is required by your organization to upgrade to the latest version of a software, while still requiring the older version. In such cases, do you have to purchase licenses for both these versions?
  • Microsoft has reassignment rules based on which you cannot reassign licenses within the term mentioned in Microsoft’s Product User Rights. How you keep track of the license dates, especially in bigger organizations is overwhelming and may lead to a breach of contract with Microsoft.
  • Microsoft often changes product licensing metrics. It is important to have information about the changes to purchase the correct number of licenses to avoid non-compliance
  • Microsoft has tied Software Assurance such as license mobility, failover, and disaster recovery to user rights. Failing to update your license to include SA may lead to non-compliance with the current licensing terms.
  • A deployment of a license does not mean that a license is consumed. It is important to have a correct understanding between differences between license consumption, usage, deployment, and entitlement to avoid overspending on buying licenses where you can easily reassign existing licenses.
Effective management of your organization’s software estate can lead to significant cost reduction, risk mitigation, and cost avoidance. With rapid growth, restructuring, reorganizations, mergers and acquisitions, it is important that you are cognizant about processes, controls, policies, tools, and support to manage your organizations software estate.